Privacy and Your Information

Privacy and Your Information

Last updated: January 13, 2021

We would like to inform you of our privacy practices on the collection, use, sharing and processing of personal information by VLI Tech, Inc. in connection with your use of VLI Tech websites and apps and social media pages linking to this Privacy Notice (the “Privacy Notice”), your interactions with VLI Tech staff in meetings and as other offline sales and marketing activities. 

Contents

  • Summary
  • Full Notice
  • I. How and to whom does this Notice Apply?
  • II. What information about You does VLI Tech Process?
  • III. For what Purposes do we use this information?
  • IV. On what basis does VLI Tech collect and process this information?
  • V. Data Transfers
  • VI. What Rights and Choices do I have for my personal information? May I close my account with VLI Tech?
  • VII. Will this Privacy Notice change?
  • VIII. Who can I contact with questions or concerns?

 

Summary of VLI Tech Privacy Notice

This Privacy Notice summarizes our detailed Full Notice (further below) which describes our practices with respect to the processing of your personal data in connection with VLI Tech websites, our business processes and applications.


I. How and to whom does this Notice Apply?

Our Privacy Notice applies to all VLI Tech websites and those web-based or mobile apps that reference this Privacy Notice. It applies to the processing of personal information by visitors and users of the various VLI Tech sites, customers and prospective customers and their representatives; subscribers to VLI Tech newsletters; and suppliers and business partners and their representatives. For more details, see Full Notice.


II. Types of personal data processed

We process the following personal data as data controller, which we collect during website visits, marketing interactions, app use and in the course of agreements with you or your employer: your name, name of the company you work for, email address, other identifiable data, payment information, IP address, behavioral data and information about you received by use of placing cookies and tracking pixels. For more details, see the Full Notice.

 III. Processing purposes

We process your personal data for the following purposes: performance of agreements with you or your employer, administration of apps and website, monitoring website, app and email campaign performance, security and fraud prevention, online advertisement, analysis of behavior, community site usage and engagement, use in marketing, and profiling. For more details, see the Full Notice.

 IV. Legal justifications for the processing of your personal data

To the extent applicable to you, EU privacy law requires any processing of personal data to have a legal justification. We generally rely on the following legal justifications: (i) you consented to the processing; (ii) the performance of an agreement with you; (iii) compliance with a legal obligation; and (iv) pursuing our legitimate interests not overriding your interests and rights and freedoms. For more details on the purposes or processing and corresponding legal justifications see the Full Notice below.

V. Data transfers and Recipients

We may transfer your personal data to our group companies and third parties (e.g., business partners, resellers), acquiring or acquired entities, service providers, and, in accordance with applicable law, governmental authorities, courts, external advisors, and similar third parties. Some data transfers may cross national borders. For more details, see the Full Notice.

 VI. Your Choices and Rights

You have a number of rights with regards to your personal data, subject to conditions of applicable law, e.g., the right to get access to your data, to have it corrected, erased or handed over. 


VII. Changes of this Privacy Notice

This Summary and Full Notice are subject to change.

 VIII. How to contact us

If you wish to exercise your data subject rights, have questions concerning this Summary Notice or the Full Notice, or would like to discuss our handling of your personal data, please contact the VLI Tech office at 866-624-8960


FULL NOTICE


I. How and to whom does this Notice Apply?

Our Privacy Notice applies to all VLI Tech websites and to our web-based or mobile apps that reference this notice, either in the information provided with them or the contractual terms that govern your use of these apps.

This Privacy Notice applies to the processing of personal information submitted to us by, provided to us by, or otherwise collected by us from visitors and users of the various VLI Tech products, sites, services, customers and prospective customers and their representatives; subscribers to VLI Tech newsletters; and suppliers and business partners and their representatives. This Privacy Notice describes how we process personal data for our own purposes. We also process personal data on behalf of our customers subject to a written contract. We do not control the data processing or protection practices of our customers (who may be your employer, service provider to you or your business partner), which may differ from those set out in this Privacy Notice.

II. What information about You does VLI Tech Process?

A. General Description:

VLI Tech processes information that identifies you which is submitted to us, provided to us, or otherwise collected by us. This includes information such as:

  • Your name and contact information (telephone number, email, address); 
  • Data relating to previous or ongoing business transactions, financial details and payment methods.
  • Company data such as the name, size and location of the company for which you work.
  • Unique identifiers such as customer numbers, employee ID, mobile device identifiers, or cookie ID on your browser.
  • Demographic characteristics such as age, sex, education level, and occupation.
  • IP address and information that may be derived from IP addresses or other device identifiers, such as geographic location.
  • Location information for a VLI Tech product or a mobile device with an installed VLI Tech app running in both the foreground and background.
  • Information about a device you use, such as browser, device type, operating system, the presence or use of "apps", and screen resolution.

 

B. How Does VLI Tech Obtain Your Information

Information is collected directly from you through personal interactions, registrations for events or websites, or correspondence with us. Information is collected from your interactions with and use of our websites, apps, and products and services. We complement information we receive directly from you with information from other sources, in accordance with applicable law. For example, we use data about the company you work for together with the information received from you to better understand the industry that you are working in. Furthermore, we obtain contact details, professional information, commercial information and behavioral data from business contact databases, publicly available resources, social networking websites and marketing service providers.

 

C. Some Processing Practices explained in Detail

We process your contact details and login details such as user name and password. The purpose of this processing is to provide you access to our products and services to which you or your employer have purchased or subscribed. 

VLI Tech Products, Software Services, Apps and Subscription Websites

VLI Tech offers various services to our customers. The data processed in the context of these services is processed generally on behalf of our customers (who may be your employer). When you use these services, VLI Tech will process the following data:

  • Usage Details. When you access our websites or use our apps, we may automatically collect certain details of your access to and use of the websites and apps, including location data, logs, back-end information and server calls, communication data, and the resources that you access and use on or through the websites and apps. The purpose for processing this information is to manage, secure and improve our products and services. 
  • Device Information. Our servers may receive data from your browser or device when you visit one of our websites or use an app. That data can include your IP address (which may tell us generally where you are located), device ID, operating systems, pages viewed, time spent, the type of browser and device you used, as well as the referring website, and if applicable, the search terms that led you to our website. 

We require some of this usage and device information to provide you and our customers with certain functionality of our products, software, services, websites and apps.  If you do not want us to collect or process this usage and device information, do not use our products, software, services, access our websites, or download our app, or delete our app from your device if already downloaded.

Also, we use automated systems to analyze your use of our products, software, services, websites and apps using techniques such as machine learning in order to improve our products, software, services, apps and websites. This analysis may occur as the content is sent or received using an online feature of a VLI Tech app or website, or when the content is stored on VLI Tech servers.

VLI Tech app activation and automatic updates

When you are registered to use a VLI Tech product (software or hardware) for which we provide updates to you, we may process information about your product and any product on which you may have it installed (including your IP address), and your product serial number. Some of our apps connect to our servers and offer you the ability to install updates to the app, either in the background or upon your confirmation. We may keep track of information such as whether an update was successful or not. We may also use information collected through activation or app updates to validate that you hold a valid license to our product and confirm that it is genuine and properly licensed.

VLI Emails and Marketing Automation

VLI Tech uses marketing automation platforms for sending emails. These platforms and other email clients track behavior related to those emails, including whether you have received or opened the email, opened an attachment, or clicked a link in the email, or forwarded the email. If you do not want us to collect this information from future VLI Tech marketing emails, you can opt out of receiving VLI Tech marketing emails using the “Manage Preferences” or “Unsubscribe” link on the bottom of the email you received (either option may apply).

Stored Information and Files

VLI Tech may use cookies, web beacons or other tracking mechanisms to collect information about how you have used our websites and apps, and our servers may collect similar information when you are logged in to the app or website. Depending on the website or app, we work to collect this information, depending on the website and the app, on an anonymous basis, or it may include references to you. We may also access metadata and other information associated with other files stored on your device. This may include, for example, cached image files.

III. For what Purposes do we use this information?

VLI Tech uses the information we collect about you (including Usage Information) in a number of ways, such as:

  • Providing you with our apps and websites for which you have registered or which you have purchased or licensed, as well as any products, software, services, support, or information you have requested, purchased or licensed from us;
  • Performing our obligations to our clients which have purchased or licensed products, software and/or services used by you.
  • To deliver you services, products, and support as necessary to perform the contract governing your use of our applications or to communicate with you.
  • Improving our products, software, services, websites and apps and their user experience by analyzing their use to deliver a more personalized experience.
  • Generating de-identified and/or anonymized information about you or other users, and information that does not identify any individual or device, which may be used by us, our affiliates, and others without restriction.
  • Diagnosing problems in our products, software, services, apps and websites and notifying you of fixes.
  • Tailoring a website or app to your likely interests.
  • Providing you with functionality and/or marketing specific to your location.
  • Communicating with you with regards to your business relationship with us, for example, when a contract is established or performed, or notifying you when subscriptions expire.
  • Keeping you informed about our company, our product updates, new app releases, special offers, and similar information.
  • Conducting market research about our customers, their interests, and the effectiveness of our marketing campaigns.
  • Using your personal and behavioral data, to improve user experience of our products, software, services, websites and apps and to identify other persons that respond similarly.
  • Implementing cybersecurity initiatives, including reducing fraud, software and IP piracy, and protecting the confidentiality of your information. 
  • As further described in supplemental privacy notices provided by us.
  • Monitoring usage and interaction statistics of our products, software, services, websites, or apps, and/or to perform data analytics to assess and enhance our products, software, services, websites and/or apps; and
  • Monitoring and/or process automatic crash reporting or other technical issues.

IV. On what basis does VLI Tech collect and process this information?

For personal information collected about you in the EU, our basis for processing is the following:

  • In order to communicate adequately with you and to respond to your requests, we need to process information about you and therefore have a legitimate interest in processing this information.
  • In order to engage in transactions with customers, suppliers and business partners, and to process purchases and downloads of our products and services, we need to process information about you as necessary to enter into or perform a contract with you.
  • We process personal information for marketing and sales activities based on your consent where so indicated on our sites at the time your personal information was collected, or further to our legitimate interest to market and promote our products and services.
  • We rely on our legitimate interest to analyze, develop, improve, and optimize our sites, products, and services, and to maintain the security of our sites, networks and systems.
  • In order to comply with applicable laws and regulations, such as to comply with a subpoena or other legal process, or to process an opt-out request.

V. Data Transfers

A. Data Access

VLI Tech relies on other companies for a variety of reasons. We work with third party service providers, such as specialist companies in the area of processing credit card payments, providing software solutions, providing hosting services, or supporting our business processes. Some of these third party providers have access to your personal information in order to provide services to you on our behalf, in order to help us manage or improve our products and services, and/or in order to provide you with a satisfactory user experience. Under our contracts with these service providers, they are not permitted to use your information for their own purposes (but may be permitted to use and disclose anonymized and de-identified information provided you are not identified as the source of the information).

VLI Tech may also share your personal information:

  • With our resellers or other authorized sales partners for the purpose of following up on your requests or marketing communications.
  • In legal proceedings in which we are a party or a third party, in compliance with lawful requests.
  • When we have a good faith belief that the disclosure is necessary to protect ourselves against fraud, for reasons of cyber defense, or otherwise protect the property and safety of VLI Tech, our affiliates, our customers and users.
  • If a company buys us or merges with us or we sell a part of our business and transfer customer information as part of this business: and When you agree to the sharing.

B. Is my personal information displayed anywhere on VLI Tech websites or applications?

There are places within VLI Tech’s websites and apps that allow you to upload or otherwise share content, models, comments, and to communicate with others. Sometimes you can limit who can see your contributions, but some places can be seen by other users of the app or website. Before sharing, make sure you understand with whom you are sharing your information. Please note that when you post messages on certain user forums on our websites and apps, your email address, user name, or name may be included and displayed with your message.

To remove content you have shared on our websites and apps, please use the same app or website feature you used to share the content. If another user invites you to participate in shared viewing, editing, or commenting of content, you may be able to delete your contributions, but usually the user who invited you has full control. If you have questions or concerns about this, please contact VLI Tech.

 

C. Is my personal information secure?

We understand that the security of your personal information is important. We provide reasonable administrative, technical, and physical security controls to protect your personal information. However, despite our efforts, no security controls are 100% effective and VLI Tech cannot ensure or warrant the security of your personal information.

We restrict access to your personal information to our authorized employees, agents, and/or third party providers as necessary to fulfill our legal and business obligations and to provide you with our products, software, websites, services and apps.

The safety and security of your information also depends on you. Where we have given you (or where you have chosen) user log-in credentials (i.e. a user ID and password) for access to certain parts of our services or apps, you are responsible for keeping these user account credentials confidential. We ask you not to share your password with anyone.  You are solely liable for the protection of user account credentials and for all use of your user account credentials.

Please note that we do not have any control over or responsibility for information or communications you share through our products, software, services, websites or apps, including for any third party websites accessed or linked through them.

D. Where does VLI Tech store my personal information?

Your personal information and files are stored on VLI Tech servers and the servers of our third party providers we hire to provide services to us.

 

VI. What Rights and Choices do I have for my personal information? May I close my account with VLI Tech?

We strive to provide you with choices regarding your personal information. This section describes mechanisms we provide for you to control certain uses and disclosures of your personal information. 

A. Certain Statutory Rights

Under some laws that may be applicable to you, you have rights with regards to your personal information like the following, except as noted:

  • The right to access – this means you can request that we provide you with a copy of the personal information VLI Tech holds about you; 
  • The right to correct – this means that you may ask us to correct any mistakes in that information, update your preferences, and/or to delete certain personal information. 
  • The right to opt out – this means you may manage your preferences with regards to any marketing communications you receive from VLI Tech, including your right to unsubscribe from receiving marketing communications at any time.  This includes your right to request that we remove your email address from our marketing database or that we deactivate your VLI Tech ID account.

B. Can I choose my Privacy Preferences?

We give you choices regarding our marketing practices. If you have consented that we directly market to you per email, phone or mail, you can withdraw this consent at any time by notifying us. For example, you can let us know if you no longer want to receive marketing information. If you are a business customer and have consented to our resellers and authorized sales partners sending you marketing communications, we will make the required information available to the relevant channel partner unless you tell us not to. We will not make consumer data available to third parties. 

If you have any questions about these rights or you need assistance with requesting any of these rights, please contact VLI Tech office. Please note that we need to retain certain information about you for legal and internal business reasons, such as fraud prevention. We will retain your personal information for as long as necessary to provide you with the websites and apps you are eligible to use with your VLI Tech ID and as needed to comply with our legal obligations and enforce our agreements, but any such information retained will comply with this privacy statement and applicable law.

In addition, you have the ability to control some Usage Information as follows:

  • Mobile Applications Background Services. You can set your device to disable device services or to block use of tracking technologies such as cookies. 
  • Location Information. You can choose whether or not to allow the app to collect and use real-time information about your device’s location through the device’s settings. 
  • Push Notifications. You may have the option to opt out of certain communications to you through the app, e.g., push notifications based on your device ID, through the app’s settings.

Please note that if you disable, block or reject these elements of the Usage Information, some parts of the app may then be inaccessible or not function properly.

C. Can I manage how VLI Tech uses Cookies?

VLI Tech uses cookies and similar technologies to make our websites work, as well as to learn more about our users and their likely interests.

VLI Tech websites may also use cookies and similar technologies from other companies which allow us to gather additional information to measure and improve the effectiveness of our offerings. Our websites may drop a browser cookie that may serve you ads as you visit other websites. 

Our unique web portfolio and wide product range requires each of VLI Tech’s websites to provide its own cookie notice. Refer to the cookie notice on the website you are visiting for more detailed information. You may reject the cookie notice or choose individual cookie settings of that site when visiting or may manage your cookie preferences with your Internet browser.

VII. Will this Privacy Notice change?

Occasionally, we may change this privacy to allow VLI Tech to use or share your personal information in a different way. If we do, the links to the Notice on our websites (which are generally found in the footer of the website) will indicate that the Notice has been changed. For new users, the change will become effective upon posting. For existing users, if the change is significant, it will become effective 30 days after posting. We encourage you to periodically review the VLI Tech Privacy Center for the latest information on our privacy practices.

VIII. Who can I contact with questions or concerns?

If you have a privacy question or concern, please contact the VLI Tech office at 866-624-8960